Productive

Set a fixed cap for services defined as actuals

Actuals With Fixed Cap

The unit field can be set as hour, day, or piece. Learn how each of those affect the budgets in Productive.

A budget is where your financials are stored. It's made of services, estimates, expenses, time entries and actual profit vs. estimated.

Create a new budget for each of your projects. You can have multiple budgets on every project. Add services to the budget once it's created.

Learn how to restrict time tracking to only predefined services or service types.

Understand how your revenue is reported for various services. Choose how you report revenue for fixed price services.

You can edit, duplicate, deliver or delete a budget at any time. Change the name or responsible person for a budget here too.

Learn how to move a budget to a different project

Create a budget and keep track of their revenue and profitability.

Use recurring budgets to manage retainer projects or maintenance projects. Recurring budgets are created automatically. Used for retainers.

Difference between the three charts on budgets. Revenue vs profitability and invoicing.

Learn how to read profitability and forecasting charts in Productive

What is a budget date and what is it used for?

Enable or disable the time tracking and expense tracking option for services in your budget.

How to add expenses, ask for reimbursement and check the status

Create time warnings when the tracked hours on a budget reach a certain threshold.

Set up your default service rate card. You can also set up a different rate card for each client if you work on different rates.

Learn how to create a rate card for a client

Fixed discounts and how to handle them. How to apply amount discount and make sure reports are accurate.

Create reports, edit and move time entries in a Budget.

Time approvals are used to monitor billable time entries before they are sent to the client. Approve time to junior team members easily.

Learn how to use time estimates on Budgets

Add a discount to each line item in your sales deals, budgets and invoices.

Open hours are where your team tracks time when there's no services on a budget yet. Use open hours to track and later reassign time entries