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Internal Projects

Learn how to work on internal projects in Productive.

Updated this week

With Productive, you can work on internal projects and see a detailed view of the time spent on each one.

Internal projects generate cost but do not generate profit (due to your employee’s salaries). The time tracked is automatically added to the overhead cost calculations.

An additional benefit is that you can collaborate with the team on various projects using tasks. Please note that, as their name suggests, clients cannot be added to internal projects.

Creating an Internal project

Open the Projects menu and click on the “+ Project” icon to add a new project.

Select “Internal project” and create a new project or create a copy of an existing one.

You can also set up the project to be visible to everyone or only to project members.

Finally, give the project a name and select Create project.

How to Use Internal Projects

Internal projects function similarly to client projects, allowing you to assign different teams and add tasks.

You can track time spent working on internal projects, with the cost of this time going directly to the overhead.

This helps you monitor workload, efficiency, and time spent on internal affairs, providing a detailed cost report.

Converting an Internal Project to a Client Project

To convert an internal project to a client project:

  1. Click on Edit project

  2. Select a client company instead of your own from the Company dropdown

Internal Projects and Budgeting

When you create an internal project, you can choose to set a budget. Similar to client budgets, the services you add there will let your team start tracking time and keep track of their progress and hours spent on different segments of the project.

Note: Internal projects and budgets only generate costs and can't make a profit. The services added to an internal budget are always non-billable!

You can freely adjust and add services as your project progresses. Also, you can track internal project costs by setting the estimated project completion time and assigning costs per hour or per item for specific services, including additional expenses.

This tracking system helps you check if your internal project stays within the budget, see the total cost, track team involvement, and monitor the time spent either in the Reports section or directly in the project budget tab.

In short, by making use of internal projects and budgets, you can gain comprehensive insights for planning non-billable efforts, very similar to client projects and budgets.

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