Task folders in Productive offer a powerful way to enhance task management, especially for those using project management features extensively.
This feature allows you to organize tasks and task lists into multiple folders within the same project, making it easier to manage large volumes of tasks.
Using Task Folders
Accessing Task Folders
Within a project, locate the Folder dropdown menu located to the left to view and select different folders.
Active Folder
The currently active folder is highlighted in violet for easy identification.
Folder Picker
Use the Folder picker option to select or set a default folder (marked with a bookmark icon).
Viewing Task Lists
Clicking on any folder will display all task lists within that folder.
Rearranging Folders
You can rearrange folders using the drag-and-drop feature.
Additional Actions
Click on the three-dot menu to the right of the folder name to reveal actions such as editing, archiving or duplicating the folder or adding a new task list to the folder in question.
How to Use Multiple Folders
The main idea behind multiple folders is to simplify and improve task management. You can create as many folders as needed within a single project and set up different task lists for each folder. Here are some examples of how to organize your folders:
By Sprints
Create folders for different sprints (e.g., Sprint 1, Sprint 2, Sprint 3) and organize tasks accordingly.
By Weeks
Set up folders for each week (e.g., W1, W2, W3) to manage weekly tasks.
By Priority
Create folders based on priority levels (e.g., High Priority, Low Priority, Backlog) to streamline workflow management.
Moving Tasks Between Folders
To move tasks between folders:
Set Up Task Lists
Ensure each folder has task lists. Tasks cannot be moved without a task list.
Select Tasks
Choose the tasks you want to move. A task menu will appear at the top of the screen.
Select the Three-Dot Menu
Open the menu and select "Change task list" to view all available boars and task lists you can move your task(s) to.
Update Task List
Select the new folder task list from the menu and click "Move" to move the tasks.
Archiving Folders
To archive a folder:
Archive Folder
Click on "Archive folder" in the folder options accessed through the three-dot menu.
Manage Archived Folders
Open the project sidebar, and select Manage archived folders under the Archived section.
Restore Archived Folders
Click the restore icon next to the folder you want to reactivate.
