Creating task lists

Tasks are usually organized into task lists. You can create a new task or a task list by clicking the + NEW button on any project.


Task lists are a handy way to organize your tasks into groups. You can define what these lists mean in the context of a particular project, Productive doesn't try to force it on you.

Lists can for example be:

  • Different stages that a task goes through (Backlog, In Progress, Pending review...)

  • Different areas of a project (Design, Backend development, Frontend development, etc.)

Task layouts

You can view tasks in different ways:

  • List view

  • Board view

  • Calendar view

  • Table view

You can switch between the layouts by clicking the Layout button.

Adding a task directly to a task list

Click on a small + button next to a task list and add a new task directly to that list.

Inline task adding

Sometimes you just need to quickly add a few tasks before forgetting something and don't want to deal with assigning tasks and filling in all the other details right away.

You can use inline task adding for this purpose. Click on the editable row at the bottom of every task list and simply start typing.

Customizing fields

You can set up the list of tasks the way you like it. Get rid of the columns you're not interested to see and add the ones you find useful.

Click on Fields within the top menu to customize this:

Moving stuff around

Drag'n'drop tasks from one list to another or use this feature for prioritizing tasks inside a task list (Drag'n'drop most important tasks to the top of the list).

You can Drag'n'drop task lists as well - put the most important task list on top and push less important lists to the bottom.

Editing and archiving

Task lists can be edited and archived. If you want to change a list's name, click on it and edit it straight away.

To archive a list, go to the task list's menu and select Archive task list.

Once you archive a task list, it's out of the way, along with the tasks in it. But you can also restore it whenever you need it. Open the Sidebar and select Manage archived lists from the Archived panel.

Exporting tasks

You can export all the tasks from all the task lists to PDF, CSV or XLS. Click on the Arrow from the main menu and select the options you need.

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