Select a user you want to change permissions for and click on the "..." menu. Choose Edit permissions.

First you need to define if this user is an employee, a client or a contractor

Employees

Employees can have one of these four roles:

  • Staff
  • Manager
  • Coordinator
  • Admin

Staff

Staff is a role with a basic set of permissions. Staff members can manage tasks and task lists and collaborate on projects.

Staff members can't access company settings, financial information or cost rates.

They can't manage People and companies or see other people's time entries by default.

These two permissions need to be added manually to a Staff member.

Coordinator

A Coordinator sits between a Staff member with extended permissions and a Manager. This user has access to everything project-wise, besides project financials (budgets and profitability).

Manager

Manager is a role that manages projects/budgets and has access to all deals and budgets as well as their financials.

You can give your employees a manager role, but decide if you want to limit their access only to deals and projects they’re members of.

Managers don't have access to company settings or cost rates.

Can this role add new deals/projects?

Yes, a Manager with restricted access can add new deals and projects.

Admin

Admins can manage everything, including cost rates and general organization-level settings.

Clients

Clients can manage tasks and task lists and collaborate on projects. Clients can also get access to budgets and timesheets.

This is a global permission setting for a specific client. To give a client an access to a specific budget, you need to go to Projects, select the budget and turn Client access on in a Timesheet tab.

Contractors

Contractors can't get any special permissions, they can only collaborate on Projects, manage tasks and task lists.

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