Automatic time tracking simplifies the process of logging work hours by automatically converting bookings into time entries.
This feature ensures accurate, timely tracking and offers an efficient solution for teams that heavily rely on bookings for project planning and execution.
Automatic time tracking is available on the Ultimate subscription plan.
Enabling Automatic Time Tracking
Follow these steps to enable and manage this feature.
1) Go to Settings
Navigate to Settings > Time tracking and turn on the Automatic time tracking toggle.
2) Enable on Team Member Profiles
Once enabled, navigate to the profile of any team member and open their Info tab.
Click on the "Automatic time tracking" field to toggle automatic time tracking on or off for that individual.
3) Enable in Resourcing
After enabling automatic time tracking on a team member’s profile, an additional setting must be toggled on in the booking itself.
In Resourcing, ensure that the automatic time tracking option is also enabled within the booking.
How Does Automatic Time Tracking Work?
Automatic Conversion
With both automatic time tracking options enabled (on the person’s profile and within the booking), all bookings will automatically convert into time entries.
🕛 Auto-tracking time entries are created at midnight for that day!
Retroactive Application
One of the significant advantages of automatic time tracking is its retroactive functionality.
If you create a booking for a date in the past and enable both automatic time tracking options, time entries will automatically be generated for that period. You don't need to import historical time entries manually.
Auto-Tracking and Recognized Time
When you enable time approvals for your budget, any automatically tracked time entries will still need to be approved to become recognized.
Otherwise, with time approvals off, all time entries on the budget will be automatically approved.
Only recognized time entries are considered in the budget usage calculations. If a time entry is not approved and remains unrecognized, it will not affect the total budgeted time.
By ensuring that all auto-tracked time is approved, you maintain accurate budget tracking and prevent discrepancies in your project’s time management and calculations.
Editing Autotracked Time Entries
Unlike manually tracked time, editing entries in the time tracking tab is not supported.
All automatically approved hours must be edited directly in Resourcing on the booking itself.
