Automatic time tracking simplifies the process of logging work hours by automatically converting bookings into time entries.

This feature ensures accurate, timely tracking and offers an efficient solution for teams that heavily rely on bookings for project planning and execution.

Follow these steps to enable and manage this feature.

Go to Settings > Time Tracking and turn on the Automatic Time Tracking toggle.

This enables automatic time tracking as a feature across the entire organization, allowing bookings to be converted into time entries.

Once the feature is enabled at the organization level, you can turn automatic time tracking on or off for individual bookings in the Resource Planner.

Each booking has its own Automatic Time Tracking setting, which determines whether the booking will convert into time entries.
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To define a default behavior for a specific team member:

Regardless of this setting, automatic time tracking can still be enabled or disabled per booking in the Resource Planner.
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If automatic time tracking is enabled for a booking, it will automatically convert into a time entry.

Tip: Include the "Autotracked" field in your reports and time entry overviews to quickly determine whether an entry was added automatically (Autotracked = Yes) or manually (Autotracked = No).

If you create a booking for a past date and enable automatic time tracking, time entries will be generated for that period automatically—no need to import historical time entries manually.

When you enable time approvals for your budget, any automatically tracked time entries will still need to be approved to become recognized.

Otherwise, with time approvals off, all time entries on the budget will be automatically approved.

Only recognized time entries are considered in the budget usage calculations. If a time entry is not approved and remains unrecognized, it will not affect the total budgeted time.

By ensuring that all auto-tracked time is approved, you maintain accurate budget tracking and prevent discrepancies in your project’s time management and calculations.

Unlike manually logged time, auto-tracked time entries cannot be edited in the Time tab in the budget.

To modify auto-tracked hours, update the booking itself in the Resource Planner.
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Staff users cannot change automatic time tracking for their own or others' bookings.

​Coordinators and higher can adjust this setting for bookings in the Resource Planner—for both themselves and others.
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​Admins can modify the default automatic time tracking setting in team members' profiles.