The Permission Builder allows you to create custom permission sets tailored to your team's needs.
In Productive, absence refers to both time off and remote work: time off means the person is unavailable for work, while remote work means the person is working but not in the office. Both can be set up and requested through Productive.
This article will guide you through adjusting workplace- or subsidiary-based permissions, specifically the two key permissions related to absence information:
View absence bookings for users in their workplace
Enables users to see absence bookings for employees in their workplace.
View allocated absence for users in their workplace
Enables users to see absence allocations for employees in their workplace.
By configuring these permissions, you can ensure that users only have access to the relevant absence data within their respective workplace or subsidiary.
View Absence Bookings for Users in Their Workplace
This permission enables users to view absence bookings for all users within their own workplace or subsidiary.
With this permission, users can see:
Absence bookings in the Resource Planner.
Absence bookings/requests on user profiles, under the Absence tab.
Overview of absence in Time > Overview in the user's profile.
Absence bookings in various reports (Bookings report, Capacity and Availability report, Overtime/Undertime report, Payroll report).
Important dependencies:
If the View absence details for all users permission is turned on, this permission will automatically be enabled.
If this permission is turned off, the View absence details for all users permission will automatically be disabled.
View Allocated Absence for Users in Their Workplace
This permission allows users to see absence allocations for users within their workplace.
With this permission, users can see:
Absence allocations in user profiles, under their Absence tab.
Absence allocations in the Absence Allocations report.
Important dependencies:
If the View your own absence allocations permission is enabled, this permission will automatically be turned on.
If this permission is disabled, the View your own absence allocations permission will automatically be disabled.
If the View all users' absence allocations permission is enabled, this permission will automatically be enabled.
If this permission is turned off, the View all users' absence allocations permission will automatically be disabled.
Recommended Use Case for Managers in Multi-Subsidiary Organizations
In a multi-subsidiary setup, a manager might need to see only the absence data for users within their own subsidiary or workplace. Here’s how to configure the permissions:
Enable:
View allocated absence for users in their workplace
Enables the manager to view absence entitlements and allocations for users in their subsidiary.View absence bookings for users in their workplace.
Allows the manager to view absence bookings for users in their subsidiary.
Disable:
View absence details for all users
This prevents the manager from seeing absence details for users in other subsidiaries.View all users' absence allocations
This ensures the manager can only see allocations for their own subsidiary's users.
(Default) System Permissions
The following system permission sets will have the View absence bookings for users in their workplace permission automatically enabled (they have the View absence details for all users permission enabled):
Admin
Profitability Manager
Profitability Manager (restricted)
Manager
Manager (restricted)
Coordinator
Coordinator (restricted)
Similarly, the View allocated absence for users in their workplace permission will be enabled for the following permission sets (the View all users' absence allocations permission is active):
Admin
Profitability Manager
Profitability Manager (restricted)
Manager
Manager (restricted)