Connecting your Google Calendar to Productive lets you see your external events directly in the Calendar view in My Time.
You can then convert those events into time entries and link them to the right budget or deal and service — without switching between apps.
📌 The sync is one-way: Google Calendar → Productive. Time entries you add in Productive don't appear as events in Google Calendar.
To see Productive tasks or bookings in your external calendar, use an iCal link.
📌 The Google Calendar integration can't be set up on iPhone or iPad. Use the desktop or web app. Once connected, it works on mobile.
Connecting Google Calendar and Productive
Via App Marketplace
Go to Settings > App Marketplace.
Navigate to the Calendar category and select Google Calendar. Note that you can have other calendars (e.g. Outlook Calendar) linked at the same time.
Via My Time
Go to Time > My Time.
Click on the gear icon (⚙️) and select Connect Google Calendar.
Viewing and Converting Events
After connecting, your Google Calendar events appear greyed out in the Calendar view.
To convert an event into a time entry:
Click the event
Select the budget or deal and service
Optionally adjust the note, duration, or time range
Click Save
📌 Clicking an event prefills the note field with the event title and the duration with the event's time range. You can edit both before saving.
Once saved, the event block changes color to match its associated project or budget.
📌 Google Calendar events also appear in the Calendar section of the suggestions panel in the Day view. Click an event there to assign a service, adjust the hours, change the date, or add a note before saving.
Customizing the Calendar View
Select the gear icon (⚙️) to the right to customize your calendar view.
Hide weekends: removes Saturday and Sunday from the view.
Include Absence in Total: adds any time-off bookings to the day's total hours.
Color entries by: choose how time entry blocks are colored: Project colors, Budget colors, or No color.
Show calendar events: shows or hides events from your connected Google or Outlook calendar. Only visible if you have a calendar integration active.
Integration settings: opens the App Marketplace where you can edit or unlink your calendar sync. Only visible if you have a calendar integration active.
Syncing Time Off to Google Calendar
You can sync your time-off categories from Productive to Google Calendar so your availability is reflected there automatically.
Managing the Integration
To check, edit, or remove the integration, go to Settings > App Marketplace and find your calendar. A Connected badge shows which calendar is currently active.
Click the calendar to open its details. Hover over your email to edit or remove the integration.
Checking sync status:
Green checkmark — the sync is working.
Yellow exclamation mark — the integration needs to be redone. Hover over the email, click the bin icon to remove it, then reconnect.
To add another calendar, select Connect calendar and follow the same steps.
