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Integrating Your Microsoft Office 365 Calendar with Productive's My Time View
Integrating Your Microsoft Office 365 Calendar with Productive's My Time View

Sync Office 365 Calendar with Productive for a clear overview of your schedule. Easily convert events into time entries.

Updated over a week ago

With the Calendar view in My time, you can define the exact time of day when a time entry was recorded and see your entries in a convenient day/week view.

To help you with your organization, Productive also supports syncing with your Office 365 Calendar, allowing you to view all your Office 365 events within the Calendar View in My time.

This integration provides a clear overview of your assignments and day and allows you to convert calendar events into time entries in Productive, linking them to specific projects and services.

Note that the sync is one-way (Office Calendar > Productive), meaning any time entry added to the Calendar view in Productive does not get automatically transferred as an event to your Office 365 calendar.

If you want to see tasks from Productive on your external calendar, you will need to link them via an iCal link. Here's how to do so.

Connecting Office 365 Calendar and Productive

Via App Marketplace

  1. Go to Settings > App marketplace.

  2. Navigate to the Calendar category and select Office 365 Calendar. Note that you can have other other calendars (e.g. Google Calendar) linked at the same time.

Via Calendar View

  1. Go to Time > My Time.

  2. Switch to the Calendar view.

  3. Click on the gear icon (⚙️) and select Connect Office 365 Calendar.

Accessing the integration from the App marketplace or directly from the Calendar view will take you to Microsoft's authorization page where you'll need to confirm the integration. After authorization, your Office 365 calendar will be synced with Productive.

Entries from Microsoft Office 365 in Productive

After integration, your Office 365 Calendar events will appear greyed out in Productive (see screenshot below).

This initial greying out helps distinguish these events from your Productive projects. To track time against an Office 365 event and assign it to a project in Productive, simply click on the event.

The color of the event will change to match the associated project in Productive, indicating that it is now a tracked time entry.

Additional Options

Select the gear icon (⚙️) to the right to customize your calendar view.

  • The "Hide weekends" toggle adds or removes the weekends from your calendar view.

  • The "Include Time off in Total" toggle will add up (or ignore) any time off in the day total.

  • The "Show calendar events" toggle is related to calendar integrations, giving you the option to include or exclude events from your external calendar in Productive.

  • Selecting the "Calendar integration settings" will take you to the App marketplace where you can unlink or edit the calendar sync.

Managing the Sync

To check your integration status, edit, or unlink the sync, navigate to Settings > App Marketplace and locate your calendar integration.

A "Linked" badge will indicate the calendar integration currently in use.

To view the calendar integration details, select the calendar. A side window with the integration details will appear on the right.

Checking the Integration Validity

If you see a green checkmark, the sync is working properly.

If you see a yellow exclamation mark, the integration may need to be redone. To fix this, hover over the email with the warning sign, select the bin icon to remove the integration, and then redo the integration.

You can sync multiple calendars by selecting the "Connect calendar" option and adding a new calendar.

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