If employees in your company have the option of taking half of their day off, here’s how you can handle this entire process in Productive.
Create half-day time off
Firstly, if you haven't already, you need to set up the time off category. Just go to Accounts&Settings > Settings > Time off.
In this case, you will need to add a time off category, e.g. Vacation, by simply clicking on Add time off category to create a new one. Setting time off categories is only available for the admin roles in the Productive.
Name and icon
In the form for the New time off category you can add the following fields:
type (limited or unlimited) - a limited time off category means that employees can only request time off up to a certain limit. The limit is defined per each employee on their profile page under the Time off tab by adding an entitlement.
allocation (days or hours) - employees can request time off in full-day increments (e.g. day, 2 days, a week, etc.) or in hours (e.g. 4 hours on a specific day).
is that time paid or unpaid - if the category is marked as paid, any time off that is scheduled will be calculated into your internal costs.
You can also select an icon for the category as well as a color to easily distinguish it from other categories.
You can decide if a time off category that you’re setting up is managed in:
days, or in
In that sense, you can create two time off categories, e.g. Vacation in day and/or Vacation in hours. But, for this particular use case, half-day time off, the time of category allocation type has to be set up as “hours”.
When the time off category is created, you can add time off entitlements to a certain employee. Here is how to do it.
Request half day time off
To request half-day time off, hover over Time and select Request Time off:
In the calendar, select the date or the time range of your time off request. When selecting the time off category ie. the half-day time off it is important to select the half-day range.
There is also an option to add notes when requesting half-day time off (ex. morning or afternoon day off).