Private tasks allow you to keep certain assignments confidential, limiting visibility to selected individuals.
This article will walk you through how to set a task as private and the effects this change can have on your project.
Creating a Private Task
To create a private task, follow these steps:
Locate the Padlock Icon
When creating or editing a task, look for the lock 🔒 icon in the upper right corner of the task panel.
Check the Icon Status
If the lock icon appears as shown in the default state (gray), the task is public and visible to everyone in the project.
To make the task private, click the lock icon and it will turn violet. The task navigation toolbar color will change, indicating that the task is now private.
Private tasks will feature a yellow task navigation toolbar and will appear as such in task lists, dashboards, and reports.
Visibility of Private Tasks
Only users you add as subscribers can view private tasks.
Other project members will not see the private task unless you assign it to them or add them as subscribers.
📌 Note: Private tasks cannot have subtasks. Subtasks are only available for public tasks.
Impact on Time Entries
When converting a public task to a private one:
Time Entries Unlinked
All time entries previously logged against the task will be unlinked.
Retention of Entries
The time entries will remain logged against the original service they were linked to, but they will no longer be associated with the now-private task.