In Productive, a subsidiary is a separate branch of your organization that allows you to invoice clients using billing information other than your primary one.
This feature is especially useful for businesses that have multiple offices, geographic locations, or divisions that operate separately.
Setting up subsidiaries enables you to simplify your invoicing processes, maintain accurate financial records, and provide clear, location-specific billing information to your clients.
When you first create an account in Productive, you will enter your primary company information, such as the name, address, and Tax ID, which will be stored in Settings > Company info.
However, if your organization has multiple offices or branches that require separate billing and administrative options, you can add subsidiaries there to efficiently manage these requirements.
Setting up multiple subsidiaries is available on the Ultimate subscription plan.
Adding a Subsidiary
To add a subsidiary to your account, follow these steps:
Go to Settings > Company info.
Select the "Add subsidiary" option.
Add or edit the following details and click "Save". The new subsidiary will be added to your list.
1) Full Company Name
This information is shown in the "Bill from" section on invoices.
2) Tax ID
More information here.
3) Address
Street, City, ZIP/Postcode, State, Country.
4) Default Tax Rate
A default tax rate is automatically created and assigned based on the selected country when a new subsidiary is created. This ensures that each subsidiary has a predefined tax rate from the start, simplifying invoice creation and reducing manual setup.📌 After saving, new tax rates can be created and selected for the subsidiary, and the default tax rate can be changed. You can also edit the automatically created tax rate as needed in Settings > Company Info > Tax Rates.
📌 The saved tax rate pre-fills the tax rate field on invoices, budgets, and deals if no default tax rate is set for the associated client company.
Subsidiaries and Document Templates
Once you have added all your subsidiaries, you can create the necessary document templates for easier navigation.
These templates can be used for invoices, deal proposals, budget proposals, and purchase orders.
To set up document templates:
Go to Settings > Document templates.
Click on "Add document template".
Customize the template as needed, with the subsidiary information displayed above the document preview.
Subsidiaries and Invoicing
When creating a budget or deal, you'll need to assign it to a specific subsidiary.
However, when generating an invoice, you can choose from any of your active subsidiaries using the invoice wizard.
The document templates you previously created will also be available as options to select from. This ensures that each invoice reflects the correct subsidiary details.
