There are three ways how you can add people to a project.
Let Them Join Themselves
If they can see it, users can join every project in Productive on their own.
Users with sufficient system permissions like Admins, Managers, Profitability Managers, and Coordinators will have access to all projects due to their permissions.
In organizations created before mid-August 2026, Manager, Profitability Manager, and Coordinator each have a restricted variant that does not get automatic access to all projects.
👉 See Why Your Permission Set List May Look Different for the full breakdown.
User's Profile Screen
Find the user in Resourcing > Employees for employees and contractors, or CRM > Contacts for clients, and navigate to their Projects tab. Search for a project and select it from a dropdown menu.
📌 Tip: You can add more projects to the same person at once. Search again, and select another project. When you're done click the "Add to X projects" button.
Add Project Members Directly from the Project
1) Navigate to Projects in the main menu (Project Management > Projects) and select the project you want to update.
2) Locate the project-sharing icon in the upper left. This allows you to add or remove people.
3) To add someone:
Type their name or select a team from the search bar.
Click the Add button to include them in the project.
4) To remove someone:
Find their name in the list.
Click the Remove icon next to their name (🗑️).
For additional details on sharing settings, check out our project-sharing options guide.
📌 Note: Users cannot be added via bulk actions in the projects list. Add them individually from the project or through their profile screen.
📌 Adding users isn’t limited to existing projects—you can assign individuals, teams, or groups while creating the project itself. For more details, see How to Create a New Project.
Removing or Changing the Project Manager
Every project in Productive requires a designated Project Manager.
While you can change who the Project Manager is, it’s not possible to completely remove the role from a project.
How to Change the Project Manager
Open the project sidebar and select Edit Project.
Assign the project to a new Project Manager.
Click Update Project to save your changes.
