A rate card is a predefined list of Service prices. You can add two types of rate cards:
Defining rate cards helps you speed up the process of creating deals and budgets for a client because you don’t have to think every time how much you should charge clients or dig through a contract to find the exact numbers.
If you've created a rate card, the numbers will already be shown in the dropdown menu for you to choose from when editing financials on a deal or budget.
Setting up a default rate card for your company
To set up a default rate card, hover over Account and Settings and go to My company:
Switch to the Default rate cards tab and click the "+ Rate card" button to add a new rate card.
In this step, you will name your new rate card:
Once that is done, simply click your new rate card on the list, and add as many rates as required:
Now you can create a service for the rate card so be sure to set the following:
type of billing for the service (fixed, hourly/actuals, or non-billable)
the service type and the name of that particular service
quantity, unit, rate, and currency
discount and markup, if applicable
tracking options (expense, time tracking, booking)
💡 If you add a price per hour, this same price will be applied to the fixed price and hourly priced budgets, for the same service.
To edit or delete rates, simply click the service you want to update and an edit form will pop out.
The next time you create a new deal, your default rates will already be shown in the dropdown menu.
Rate card specific to each client
You can do the same for each of your clients in Productive, thus creating custom pricing for all of them. To do so, first, go to Contacts > Companies.
Select the client you want to create the rate card for.
Just like adding a rate card for your own company, select the + Rate card and create a rate.
Now the next time you are specifying your rates for a project, click the New from rate card option and the client-specific rates will be shown alongside your default rates (if previously set).
In this case ⬆️, you can use the default, company-defined prices, or prices created for this client.
Rename, duplicate, archive, and delete a rate card
By clicking on the menu next to each rate card, a rate card can be:
Rate Cards and Filters
Rate cards can also be filtered. At the moment, there are three filters to choose from:
Status - Active or Archived
Rate Card name