Why Submit Time Entries?
Submitting your time entries confirms that your logged hours are ready for review.
After submission, your entries can be approved by a manager. If you forget to submit, you may receive a reminder email from the system.
How to Submit Your Time Entries
You can submit your time entries for approval once your workday or workweek is complete.
Submitting from My Time
Go to My Time.
Select the week you want to submit using the Day, Timesheet, or Calendar view.
Review your time entries and make any necessary changes and select Submit Timesheet.
Uncheck boxes for any days you want to submit later. Click Submit.
📌 If any day you're submitting has unfinished draft time entries, the Submit Timesheet dialog tells you how many and their total hours before you confirm, for example, "By submitting you will permanently delete 1 draft time entry (02:00 h)."
Submitting deletes those drafts outright, no Recycle Bin, no way to restore them. Finish a draft first, so it becomes a confirmed entry, or leave its day unchecked if you want to keep it as-is.
👉 See Managing and Deleting Draft Time Entries for more.
Working and Non-working Days
You'll notice that:
Working days (as set by your admin) have a white background.
Non-working days have a gray-striped background. You can still log and submit time for these days if needed—for example, for overtime or schedule adjustments.
📌 Note: For the managers approving time entries, a timesheet is marked as Fully Submitted only when the employee submits entries for all days in the week—including weekends and non-working days — even if they weren’t scheduled to work on those days.
After Submitting
After submission, submitted days will be marked yellow.
Once a day is submitted, you can’t add new time entries to it. All buttons, inputs, and fields for that day are disabled.
If the entries are not yet approved, you can un-submit the day or week to make changes.
If the entries are already approved, you’ll need your manager to un-approve and un-submit them before you can edit.
Employees who only use My Time (e.g., Day View of their own timesheet) can still un-submit and edit their own unapproved entries.
Editing Submitted Time Entries
You can un-submit a timesheet for a specific day or the entire week if the entries haven't been approved yet. To un-submit:
Click Submit Timesheet again to open the submission dialog.
Uncheck the day(s) you want to edit, then click Update.
📌 If a time period is locked, you won't be able to submit or edit entries until it’s unlocked.
Tracking Your Submission Status
After submission, your time entries will show one of the following statuses:
⚪️ Submitted: Your entries are waiting for approval.
🟢 Approved: Your entries have been approved.
↪️ Rejected: A manager has requested changes.
Editing Rejected Entries
To edit a rejected timesheet, go to My Time and find the rejected entry.
A rejected entry shows a red X icon, hover over it to see the note. You can also find all rejected entries in the Rejected tab of your Review Time panel, opened from the For review badge in My Time.
📌 You will also receive an email with a link to the time entry that requires your attention.
Make the necessary edits and select Save. Your changes will be automatically resubmitted — no need to click Submit Timesheet again.
What Happens If You Forget to Submit?
If you miss the submission deadline, you may receive an email reminder prompting you to submit your time entries, depending on how your admin set things up.
Managers can also submit or un-submit timesheets on your behalf if needed.