You can manage time entries through the AI Assistant or Agents using plain language.
Describe what you want to do, and the AI resolves the budget/deal, service, date, note, and task; and flags any conflicts before making changes.
Before You Start
Productive AI must be enabled by your account admin. Go to Settings > Productive AI and toggle Turn on AI.
What You Can Do
Create a time entry: describe the work, duration, and budget/deal, and AI creates the entry
Edit a time entry: change the duration, note, or service on an existing entry
Assign to a task: link a time entry to a specific task
Duplicate a time entry: copy an existing entry to another day or time
Delete a time entry: remove an entry you no longer need
Submit or unsubmit a time entry: send your time entries for approval or withdraw a previous submission
Approve or unapprove a time entry: approve or reverse approval on an individual entry
Reject a time entry: reject an individual entry with a reason
Approve or unapprove a timesheet: manage approval status for a submitted timesheet
Reject a timesheet: send a timesheet back with a reason
Start or stop the timer: control the running timer without leaving the chat
Using the AI Assistant
Open the AI Assistant from the icon in the top-left corner, or from within any time-related view. Type what you want to do in plain language. The Assistant will ask for any missing details before confirming the action.
Examples:
"Log 2 hours on Acme Corp project management for today."
"Edit yesterday's time entry for the design review — change the duration to 1.5 hours."
"Stop the timer."
"Duplicate Monday's time entry for the platform sprint to today."
Using AI Agents for Time Entries
AI Agents can perform time entry actions as part of broader automated workflows, without requiring you to type each step manually.
An Agent can, for example, scan your calendar, create time entries for the day, and submit your timesheet, all in sequence.
📌 AI Agents have their own set of permissions. What an Agent can do depends on the permissions assigned to it, not necessarily your own.
Conflict Detection
Before creating or editing a time entry, AI checks for conflicts:
Already submitted: the timesheet for that period has been submitted
Already invoiced: the time entry is linked to an invoice
Timer already running: a timer is active on another entry
If a conflict is detected, the AI Assistant will notify you and ask how you'd like to proceed instead of making changes automatically.
Managing Approvals
You can approve, unapprove, or reject both individual time entries and full timesheets directly from the AI Assistant.
Examples:
"Approve Anna's time entry from Monday."
"Reject Sam's time entry: wrong service."
"Approve Anna's timesheet for last week."
"Reject Sam's timesheet: note that Monday is missing."
📌 Approval actions follow your existing user permissions. If you don't have approval rights, the Assistant won't be able to perform these actions on your behalf.