After setting a When step for any supported trigger (task, deal, budget, invoice, project, and more) you can enhance your Automation rule by adding a Check if step.
Adding a Check if step is optional, but it allows you to add another layer of precision to your automation, ensuring it executes only under specific circumstances.
⚡️ Using only When and Then steps
When a new task is created in a designated project, then send a message to a designated Slack channel.
⚡️ ⚡️ Using one When step, two Check if steps, and one Then step
When a new task is created with Alex Taylor as the assignee and the task status is not Closed, then send a message to a designated Slack channel.
Before we delve into the process of adding Check if steps, let's brush up on our automation vocabulary 📚:
When (Trigger): When steps initiate automations by specifying actions such as creating, updating, or commenting on tasks, deals, budgets, invoices, and other supported objects.
Check if (Condition): Check if steps refine automations by specifying additional criteria that must be met for the automation to proceed. They provide a way to add precision to your automation rules.
Then (Action): Actions produce the desired outcomes once all conditions are met. They represent the "then" part of the when-then equation.
Besides those, we also have:
Attributes: Attributes are distinct properties linked to triggers (When steps) that provide critical data for the automation. They include details such as task assignee, deal owner, or budget revenue.
Comparators: Comparators are tools used to compare conditions within automations. They determine whether a specific attribute meets certain criteria, such as being equal to, greater than, less than, or not equal to a specified value.
Adding a Check If Step to an Automation
1) Select and apply the When step
2) Choose the Check if option to add a condition
3) Define the condition attribute, such as task assignee or invoice due date
👉 For the attributes available for each trigger and the full list of comparators, see Automation Condition Attributes and Comparators.
4) Select the attribute comparator to specify the condition criteria
5) Add additional condition rules if necessary.
📌 Expand the condition by adding a new condition set, if needed.
6) Save the Check if step and proceed to the next step: defining the Then step
🤖 A Check if step is made up of condition sets, and each set can contain individual condition rules.
🤖 Even when grouped into sets, a single Check if step can have up to 10 individual condition rules.