Understanding Automation Usage
In Productive, automation usage is measured by the number of actions performed each month.
Whenever an automation is triggered, either manually, on a schedule, or by an event, it performs a run. During that run, it can carry out one or more actions, depending on how the rule is set up.
For example, if a rule finds 50 tasks and updates them all, that's one run but 50 actions.
📌 To recap, your monthly quota is based on the number of actions, not the number of runs.
Where to Track Your Usage
To check how many automation actions your organization has used this month:
Go to Settings > Automations
In the upper-right corner, you’ll see Monthly automation actions used
This counter resets monthly and depends on your subscription plan:
Essential: 100 automation actions/month
Professional: 1,000 automation actions/month
Ultimate: 5,000 automation actions/month
Notifications at 80% and 100%
Productive will notify your organization admins (users with the Administrate organization permission) when automation usage reaches critical levels:
At 80% of your monthly quota an email is sent as a heads up.
At 100% of your monthly quota, a final notification email is sent.
Reviewing Past Automation Runs
You can see a full log of each automation’s activity:
Open the three-dot menu next to any automation
Select 🤖 Show runs
This view includes:
Whether the run was successful
How many actions were carried out
Any errors that occurred
Use this log to monitor how your automations operate and how they contribute to your monthly action count.
